Meeting Roles

Meeting roles, what are they and where can I find help?

The success of a club meeting depends on the program participants. In Toastmasters, you learn by participating. There are many roles to fill and all meeting participants play an important part in making the club experience educational and enjoyable.
The Toastmasters website provides a wealth of information Club Meeting Roles on each role.

Add Personal Flair to the Role

A role is your moment to shine on stage, please introduce what your role is and why it is important, remember we have guests in the audience and also fellow members always enjoy a new take on the role.

For example as a Timekeeper you can mention – “a critical public speaking skill is making our points within a given timescale so that we keep our audience engaged by being succinct and to the point. (Explain a story of how timekeeping has helped you). As your Timekeeper I will help you with these skills by holding up three cards green, yellow, red….”.

Please make the role your own by adding that touch of personal flair, feel free to add a relevant story or an example of how it has benefited you.

Roles Available at Our Club

Meeting roles available to you at our club are listed below:

  • Toastmaster
    The Toastmaster is a meeting’s director and host.
  • Timekeeper
    A Timer is responsible for monitoring the time of meeting segments and speakers.
  • Grammarian (and Ah-Counter combined)
    The Grammarian helps club members improve their grammar and vocabulary.
    The purpose of the Ah-Counter is to note any overused words or filler sounds.
  • Evaluator (Speech Evaluator and Table Topics Evaluator)
    Evaluators provide verbal and written feedback to meeting speakers and table topic speakers.
  • Table Topics Master
    Delivers the Table Topics portion of the meeting.
  • Sergeant at Arms (Meeting)
    Responsible for meeting room preparation and hospitality. Welcome guests to club by asking them to stand state their name and a short ice-breaker, for example “what did you have for breakfast today?”. Click here for more full page information.
  • General Evaluator
    The General Evaluator evaluates everything that takes place during the club meeting.
  • Meeting Speaker
    Every speaker is a role model and club members learn from one another’s speeches.
  • Table Topics Speaker
    Table Topics helps members develop their impromptu speaking skills.


Taking on this role improves active listening, critical thinking and positive feedback skills.

Evaluation is the heart of the Toastmasters educational program. You observe the speeches and leadership roles of your fellow club members and offer evaluations of their efforts, and they do the same for you. As evaluator you:

  • Ask those you’ve been assigned to evaluate what they will present and what they wish to achieve.
  • Provide objective verbal and written evaluations for speakers.
  • When giving any evaluation, offer praise as well as constructive criticism.

Web links